California Trauma Recovery Center Grant

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Introduction

The California Victim Compensation Program (CalVCP) within the Victim Compensation and Government Claims Board (Board) provides compensation for victims of crime. CalVCP provides eligible victims with reimbursement for many crime-related expenses. CalVCP funding comes from restitution paid by criminal offenders through fines, orders, penalty assessments and federal matching funds. On July 1, 2013, Government Code section 13963.1 became law stipulating that the Board administer a program to evaluate applications and award grants to trauma recovery centers (TRCs) in California to provide services to victims of crime.

Purpose of the Grant Program

The grant program will award funding for TRCs to provide services to victims of crime. Awardees may see clients that do not meet CalVCPs eligibility requirements as long as the services provided are consistent with this Notice of Funds Available (NOFA).

Key Application Dates

Eligibility Criteria

Applicants awarded funding are not guaranteed continued funding and may apply for a consecutive grant to prevent a lapse in funding. See Grant Review and Award Process (Section 12) for minimum requirements.

An eligible applicant must meet all of the following criteria:

Services

Provide services, including, but not limited to, all of the following resources, treatments, and recovery services to crime victims:

Activities

Engage in the following activities:

The Board, when considering grant applications, shall give preference to a TRC that conducts outreach to, and serves, the following:

Available Funds

Upon appropriation by the Legislature, the Board shall award grants totaling up to two million dollars ($2,000,000) per year. The total grant award of $2,000,000 will be divided amongst the selected grant recipients. The number of grants awarded will be determined by a variety of factors including the number of qualified applicants and the amount of funds requested.

Additional funds may be available through the Safe Neighborhoods and Schools Act. The amount of those funds is based on the savings accrued to the State from the implementation of the Safe Neighborhoods and Schools Act and will be determined on or before July 31 of each fiscal year. The additional funds may be used to increase the amount granted to the 2016/17 fiscal year awardees or to award grants to additional applicants.

Eligible Costs

Direct Costs

Indirect Costs

Indirect costs are costs that are not directly related to a service or outcome such as human resource expenses and staff parking (excluding outreach events).

Ineligible Costs

Ineligible costs include:

The cost for services provided with grant funds must not be charged to or paid for by any other sources of reimbursement including private insurance, federal, state, local funds, or victim compensation funds.

Reporting Requirements

A TRC awarded a grant shall provide quarterly progress reports by the last business day of the month following the end of a fiscal quarter. Awardees will only provide data on victims being treated by clinicians who are funded by the grant. For clinicians who are partially funded by the grant, awardees will only provide data on services expensed by the grant. Reports provided to CalVCP will include the following data:

The following mental health assessments must be utilized in addition to any other mental health assessments used:

Software Requirements:

The Board will provide links to the CBCL and YSR assessments; therefore, the applicant is not required to purchase these assessments.

The Board shall provide detailed instruction regarding the collection and reporting of client demographic data, services delivered, and required evaluation protocols to the TRC to which grant funds are awarded. Use of the forms and protocols selected by the Board for data collection is required, but the grantees may also collect additional data and perform additional evaluation. All data collected from TRC grant-funded clinicians and related evaluation efforts must be included in the quarterly and annual reports.

Application Instructions

The application packet must be in the form of a single pdf file and emailed to Grants@VCGCB.ca.gov.

Formatting:

The pdf file must contain a:

Plagiarism of any kind shall result in an applicant’s removal from consideration for this grant.

Questions

Applicants shall submit any questions regarding this NOFA via email to Grants@VCGCB.ca.gov no later than 5:00 p.m. PT on Wednesday, March 16, 2016. Responses to all inquiries will be posted weekly on the Board website at http://www.vcgcb.ca.gov/board/grants.aspx with the final responses posting no later than 5:00 p.m. PT on Friday, March 18, 2016.

Application Due Dates

Applications must be submitted by email and be received no later than 2:00 p.m. PT on Monday, April 11, 2016. Applications must be emailed to Grants@VCGCB.ca.gov. Any applications received after 2:00 p.m. PT, Monday, April 11, 2016, will be rejected.

Grant Review and Award Process

Applicants should anticipate that applications determined to be nonresponsive to the scope of the solicitation, or that do not include all application elements, will not proceed to the review process or receive further consideration. Applicants should anticipate that failure to submit an application that contains all elements specified in the Application Instructions (Section 9) of this NOFA, may negatively affect the review of their application.

Applications that do not demonstrate an applicant’s ability to meet all of the following minimum qualifications will not be scored:

The Board reserves the right to reject any or all applications received in response to this NOFA.

Complete applications will be scored according to the following scale:

Applicants must score a minimum of 70 points to be considered for funding.

Board staff will review submitted applications and develop funding recommendations for the consideration and approval of the Board. The approval to fund grant awards to selected applicants will most likely occur at the Board meeting scheduled for Thursday, May 19, 2016.

All applicants awarded funding will be required to enter into a standardized Grant Agreement with the Board. If, for any reason, an awardee is unable to enter into a Grant Agreement with the Board by July 1, 2016, the term of the grant will be less than 24 months and the grant term will end June 30, 2018. Applicants awarded funding are not guaranteed continued funding and may reapply at the end of the 24-month grant award cycle.

General Terms and Conditions

The Board reserves the right to retain all submitted applications and the applications shall become the property of the Board. Applications may be required to be disclosed under the Public Records Act at a later date.

The Board reserves the right to withdraw this NOFA at any time without prior notice. Further, the Board makes no representation that any funding will be awarded to any applicant responding to this NOFA.

Acceptance of an application does not constitute a grant award and does not obligate the Board to award funds. The Board reserves the right to partially fund selected applications. The applicant may request a specific dollar amount to be used for their TRC; however, the Board will make the final determination of the dollar amounts awarded. Any portion of a grant that a TRC does not use within the specified grant period shall revert to the Board Restitution Fund. Both parties reserve the right to terminate the Grant Agreement upon thirty (30) days written notice to the other. The Awardee shall be reimbursed all reasonable expenses incurred up to the date of termination.

Notice to Proceed

The Notice to Proceed is a formal notification from the Board that authorizes the grantee to begin the project and incur costs. It is issued after the grantee and the Board have both signed the grant agreement. Applicants are not permitted to incur any grant-related costs prior to the issuance of the Notice to Proceed.

Process for Payment

Funds will be released retrospectively on a quarterly basis upon receipt of invoices detailing program expenditures and the required reports as set forth in the Reporting Requirements of this NOFA (Section 8). All reports must include a certification page (Attachment 2), signed by the person named as having signature authority, stating that all information reported is correct and grant expenditures are in accordance with Eligible Costs as set forth in this NOFA. Hard copies of all invoices for payment and quarterly reports must be submitted by mail directly to:

Victim Compensation and Government Claims Board
Attn: Accounting Office
P.O. Box 1348
Sacramento, CA 95812-1348

Appeals Process

Applicants who are not selected to receive an award have five (5) business days from the Board award approval date to submit an appeal. If an appeal is submitted during this period, the affected grants will not be awarded until the appeal is resolved. Appeals must be submitted in the form of a pdf file containing a written document, signed by an individual who is authorized to contractually bind the applicant, specifying the grounds of the appeal, and citing the law, rule, process or procedure used as the basis of the appeal. Appellants must provide facts and evidence to support their claim. All appeals will be heard and resolved by the Executive Officer of the Victim Compensation and Government Claims Board.

Appeals must be emailed to Grants@VCGCB.ca.gov.