Trauma Recovery Center Grant Questions and Answers

September 13, 2013

1. Our organization serves as a community resource to law enforcement, but we do not currently provide presentations on identification/effects of crime. Are we immediately ineligible to apply for the CA Trauma Recovery Center grant or could we apply if we plan to begin offering these presentations during the grant period?

Item 5, Eligible Applicants, includes the eligibility criteria applicants must meet for this grant opportunity. Item 10, Application Instructions, includes the instructions for responding to this grant opportunity. The instructions state that the application packet shall include “program narrative describing how the applicant will accomplish the eligible activities….” Use the information provided in both sections to determine and explain your eligibility for this grant opportunity.

2. Your wording under eligibility is unclear. You state that eligibility refers to "community resources". Normally, that does not include a county government.

As stated in the NOFA under Item 5, Eligible Applicants: “Serves as a community resource by providing services, including but not limited to, making presentations and providing training to law enforcement, community-based agencies, and other health care providers on the identification and effects of crime.” If you feel that you meet the eligibility criteria, we encourage you to apply.

3. Can a county government apply for these funds? If so, do you expect non-profits to compete against their own county? Or, should non-profits not apply against their own county?

Any entity may make the decision to apply, but eligibility cannot be determined until the scoring process is implemented.

4. Do you want all of the services provided in one center? Or, can they be co-located are spread across different locations?

As stated in the NOFA, an eligible applicant must meet the criteria set forth under Item 5, Eligible Applicants. Review this information and if you feel that you meet the eligibility criteria, we encourage you to apply.

5. I understand that grant payments are based on reimbursements. If an agreement is signed, will payment advances be considered/given for initial program expenses?

As stated in the NOFA under Item 16, Process for Payment: “Funds will be released on a quarterly basis upon receipt of the required invoices and reports as set forth in the Reporting Requirements section of this NOFA….” Therefore, all payments will be retrospective and advances will not be considered.

6. In regard to the California Trauma Recovery Center grant, are we allowed to subcontract to fulfill the grant's requirements?

Yes, you may subcontract to fulfill grant requirements. Your grant application should describe how this will be achieved.

7. I work with Asian Health Services, a federally qualified health center in Oakland Chinatown, CA. Would we still be eligible to apply for this opportunity if we are not a traditional trauma recovery center?

As stated in the NOFA, an eligible applicant must meet the criteria set forth under Item 5, Eligible Applicants. Review this information and if you feel that you meet the eligibility criteria, we encourage you to apply.

8. Is there $2,000,000.00 available per year for three years or $2,000,000.00 available over three years? The NOFA on page 4 item 6 and page 6 item 10 bullet 3 uses different language with different time periods to describe the available funds.

The amount awarded can be expended in one year or over a period of three years, beginning July 1, 2013. The length of time will be determined by the applicant’s proposed budget plan. No concurrent awards are allowed. For example: A grant in the amount of $xxx is awarded in fiscal year 2013/14 with a budget plan to expend half of $xxx in fiscal year 2013/14 and half of $xxx in fiscal year 2014/15. Because the award covers two fiscal years, the awardee will not be eligible to apply for additional grant money in fiscal year 2014/15. Consecutive funding is allowed and thus the awardee may submit a grant application in fiscal year 2014/15 to apply for additional funding for fiscal year 2015/16 if such funding is available.

9. The estimated grant award date is 11/21/13. When is the estimated contract date start? When are services expected to begin?

The awardee can commence work and incur costs upon receipt of the Notice to Proceed. The Notice to Proceed will be issued after the Grant Agreement has been fully executed by all parties. It is estimated that the Notice to Proceed will be issued approximately 60 days following Board action on 11/21/13.

10. The NOFA on Page 3 Item 4 indicates the estimated grant award date is 11/21/2013, but on Page 6 Item 10 Bullet 3 indicates a start date of 7/1/2013. What is the earliest award start date?

July 1, 2013 is the start of the State fiscal year and refers to the period funds are appropriated (authorized and available for expenditure). No awards can be made until the review and selection process is completed (11/21/2013) and a grant agreement is executed.

11. If an entity already has an approved indirect cost rate agreement with the State or Federal government that exceeds the 5%, can that cost rate calculation still be used with the understanding that the Victims of Crime Program will only pay up to the maximum 5% indicated in the NOFA or must a new calculation that comes only to 5% be created?

Yes, an applicant can submit an existing approved indirect cost rate agreement with the understanding that the Board will pay up to a maximum 5% of any award.

12. Is a copy of the indirect cost allocation plan required when the applicant’s institution has an existing approved indirect cost rate agreement that exceeds the 5%? Many times institutions are required to recover as much indirect cost as possible if below the approved agreement. We are uncertain how to address the request of indirect cost allocation plan.

Yes, any applicant claiming indirect costs must submit a copy of the indirect cost allocation plan. Costs will be limited to no more than 5% of any award.

13. The NOFA mentions a quarterly draw schedule. Is this a prospective draw with estimated costs or a retrospective draw with actual costs?

As indicated in Item 16, Process for Payment, the draw is retrospective and based on actual costs.

14. In addition to submitting letters of support are other attachments acceptable (e.g. demographic tables, publications supporting need)?

As indicated in the NOFA under Item 10, Application Instructions, the requirements are as follows:

15. Are there are any specific format/font restrictions for this proposal? For instance, 0.5 inch margins all sides with Arial 11 point.

No, there are no format/font restrictions; however, applicants are encouraged to use standard business format and font styles.

16. The NOFA states that the program narrative can be no more than 10 pages, is this single or double spaced?

There are no format restrictions; however, applicants are encouraged to use standard business format and font styles.

17. The NOFA states that all pages must be numbered consecutively. Does this include cover letter and attachments?

As stated in the NOFA under Item 10, Application Instructions, all pages in this application must be numbered without exception.