Notice of Funds Available: California Trauma Recovery Center Grant, Fiscal Year 17/18

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1. Introduction

The California Victim Compensation Board (CalVCB), provides compensation for victims of crime. CalVCB provides eligible victims with reimbursement for many crime-related expenses. CalVCB funding comes from restitution paid by criminal offenders through fines, orders, penalty assessments and federal matching funds. On July 1, 2013, Government Code section 13963.1 became law stipulating that the CalVCB administer a program to evaluate applications and award grants to trauma recovery centers (TRCs) in California to provide services to victims of crime.

2. Purpose of the Grant Program

The grant program will award funding for TRCs to provide trauma-informed services to victims of crime. Awardees may see clients that do not meet CalVCB’s eligibility requirements as long as the services provided are consistent with this Notice of Funds Available (NOFA).

3. Key Application Dates

4. Eligibility Criteria

Applicants awarded funding are not guaranteed continued funding and may apply for a consecutive grant to prevent a lapse in funding. See Grant Review and Award Process (Section 12) for minimum requirements.

An eligible applicant must meet all of the following criteria:

Provide services, including, but not limited to, all of the following resources, treatments, and recovery services to crime victims:

Note: Clinicians can be either salaried or contract positions. Additional types of clinicians are permitted. Psychiatrists must be licensed by the American Board of Psychiatry and Neurology.

Engage in the following activities:

CalVCB, when considering grant applications, shall give preference to organizations whose services are located in an area where the rate of crime and geographic distribution serve the greatest number of victims as well as organizations that conduct outreach to, and serve, the following:

Applicants who do not have a history of providing mental health services or are not partnering with an organization that currently provides mental health services will not be considered for this grant.

5. Available Funds

Upon appropriation by the Legislature, CalVCB shall award grants totaling up to two million dollars ($2,000,000) per year. The total grant award of $2,000,000 will be divided amongst the selected grant recipients. The number of grants awarded will be determined by a variety of factors including the number of qualified applicants and the amount of funds requested.

Additional funds may be available through the Safe Neighborhoods and Schools Act. The amount of those funds is based on the savings accrued to the state from the implementation of the Safe Neighborhoods and Schools Act and will be determined on or before July 31 of each fiscal year. The additional funds may be used to increase the amount granted to the FY 2017-18 fiscal year awardees or to award grants to additional applicants.

6. Eligible Costs

Direct Costs are costs that can be clearly attributed to specific service. Examples of direct costs include:

Indirect Costs:

Indirect costs are costs that are not directly related to a service or outcome such as human resource expenses.

The cost of services provided with grant funds must not be charged to or paid for by any other sources of reimbursement including private insurance, federal, state, local funds, or victim compensation funds.

7. Ineligible Costs

Ineligible costs include:

8. Reporting Requirements

Awardees are required to participate in data collection activities. TRCs awarded grant funding are required to participate in data collection activities using a Microsoft Access database provided by CalVCB. Awardees submit data collection reports quarterly by exporting data from Microsoft Access into Microsoft Excel and emailing the data to CalVCB. Awardees must keep accurate records as source documentation to support the information in the reports.

The reports provide TRC staff and CalVCB a formal process to track ongoing program activities and progress toward the achievement of grant deliverables and goals listed in the grant agreement.

These records must be retained by the awardee for at least three years from the end of the grant award period. During programmatic monitoring and site visits, CalVCB may review these records for accuracy and compare that data to the reports submitted by the awardee.

Data collected and entered into the Microsoft Access database includes, but is not limited to:

Awardees will only record data into the Microsoft Access database for victims being treated by clinicians who are funded by the grant. Data submissions are due by the fifteenth calendar day following the end of each fiscal quarter.

Grant-funded program evaluation findings are to be reported to CalVCB upon the completion of the evaluation.

The mental health assessments that will be required may include, but are not limited to, the following:

Software Requirements:

9. Application Instructions

Grant applications must be submitted by both email and by mail. Emailed applications are due Tuesday, February 21, 2017 by 2:00 p.m. PT and must be submitted by both email and by mail. Emailed applications must be submitted in the form of a single PDF file. Mailed applications must be postmarked on or before Tuesday, February 21, 2017. Mail applications to California Victim Compensation Board, P.O. Box 3036, Sacramento, CA 95812-3036, Attn: Scott Harris. Email applications to Grants@ Victims.ca.gov and Scott.Harris@Victims.ca.gov. Applicants will receive an email confirming receipt of their application. If confirmation is not received within one (1) hour of email submission during regular business hours, call Scott Harris at (916) 491-3682. If you do not receive confirmation by the submittal deadline and CalVCB does not receive your application, it will not be considered.

Formatting:

The PDF file must contain a:

10. Questions

Applicants shall submit any questions regarding this NOFA via email to Grants@Victims.ca.gov no later than 5:00 p.m. PT on Tuesday, January 31, 2017. Responses to all inquiries will be posted weekly on CalVCB’s Grant Opportunities page. Final responses will be posted no later than 5:00 p.m. PT on Monday, February 6, 2017.

11. Application Due Dates

Applications must be postmarked on or before Tuesday, February 21, 2017 and received by email no later than 2:00 p.m. PT on Tuesday, February 21, 2017. Any emailed applications received after 2:00 p.m. PT on Tuesday, February 21, 2017, or mailed applications postmarked after Tuesday, February 21, 2017, will be rejected.

12. Grant Review and Award Process

Applicants should anticipate that proposals determined to be nonresponsive to the scope of the solicitation, or that do not include all application elements, will not proceed to the review process or receive further consideration. Applicants should anticipate that failure to submit an application that contains all elements specified in the Application Instructions (Section 9) of this NOFA, may negatively affect the review of their application. Past performance of previous awardees applying for funding will be considered during the grant application review process.  Past performances areas of consideration will include, but not limited to:

Applications that do not demonstrate an applicant’s ability to meet all of the following minimum qualifications will not be scored:

CalVCB reserves the right to reject any applications received in response to this NOFA.

Complete applications will be scored according to the following 100 point scale:

Applicants must score a minimum of 70 points to be considered for funding.

CalVCB staff will review submitted applications and develop funding recommendations for the consideration and approval of the Board. The approval to fund grant awards to selected applicants will most likely occur at the Board meeting scheduled for Thursday, March 16, 2017.

All applicants awarded funding will be required to enter into a standard Grant Agreement with CalVCB. If, for any reason, an awardee is unable to enter into a Grant Agreement with CalVCB by July 1, 2017, the term of the grant will be less than 24 months and the grant term will end June 30, 2019. Applicants awarded funding are not guaranteed continued funding and may reapply at the end of the 24-month grant award cycle.

13. General Terms and Conditions

CalVCB reserves the right to retain all submitted applications and the applications shall become the property of CalVCB. Applications may be required to be disclosed under the Public Records Act at a later date.

CalVCB reserves the right to withdraw this NOFA at any time without prior notice. Further, CalVCB makes no representation that any funding will be awarded to any applicant responding to this NOFA.

Acceptance of an application does not constitute a grant award and does not obligate CalVCB to award funds. CalVCB reserves the right to partially fund selected applications. The applicant may request a specific dollar amount to be used for their TRC; however, CalVCB will make the final determination of the dollar amounts awarded. Any portion of a grant that a TRC does not use within the specified grant period shall revert to the source of the funding. Both parties reserve the right to terminate the Grant Agreement upon thirty (30) days written notice to the other. The Awardee shall be reimbursed all reasonable expenses incurred per the approved budget up to the date of termination.

Grant funds must be used to increase the total amount of funds used to provide services to victims of crime and may not be used to supplant current sources of funding that would, in the absence of these grant funds, be available or forthcoming.  In addition, grant funds may not be used to defray any costs that the grantee was already obligated to pay at the time the grant was awarded.  To prevent the supplanting of grant funds, the CalVCB will carefully review all applications, and will conduct post-award monitoring and auditing of any funding and expenditures.  Any supplantation of existing funding with these grant funds constitutes grounds for suspension or termination of grant funding and recovery of funds already provided.

14. Conflict of Interest

The grantee is bound to CalVCB’s best interests during the term of the grant agreement and may not engage in any activity that causes a potential or actual conflict of interest.  In the event a potential or actual conflict arises as a result of the grantee’s participation in, or intent to participate in any activities outside of those found in section 4 of this NOFA (Eligibility Criteria), the grantee shall immediately notify the CalVCB and may not commence such other activities without first obtaining written approval to do so from the CalVCB.  If, in the reasonable judgment of the CalVCB, a conflict of interest exists, the CalVCB may terminate the grant agreement immediately by sending written notice to the grantee.  The CalVCB may not unreasonably withhold approval.  Termination of the grant agreement shall be effective upon receipt of the written notice.

15. Notice to Proceed

The Notice to Proceed is a formal notification from CalVCB that authorizes the grantee to begin the project and incur costs. It is issued after the grantee and CalVCB have both signed the grant agreement. Applicants are not permitted to incur any grant-related costs prior to the issuance of the Notice to Proceed.

16. Process for Payment

Funds will be released retrospectively on a quarterly basis upon receipt of invoices and supporting documentation detailing program expenditures and the required database data as set forth in the Reporting Requirements of this NOFA (Section 8). All invoices must include a certification page (Attachment 2), signed by the person named as having signature authority, stating that all information reported is correct and grant expenditures are in accordance with Eligible Costs as set forth in this NOFA. Hard copies of all invoices for payment must be submitted by mail directly to:

California Victim Compensation Board
Attn: Accounting Office
P.O. Box 1348
Sacramento, CA 95812-1348

The grantee will be required to maintain source documentation to support claimed expenditures and project accomplishments for at least three (3) years from the end of the grant award period.

17. Appeal Process

Applicants who are not selected to receive an award have five (5) business days from the Board award approval date to submit an appeal. If an appeal is submitted during this period, the affected grants will not be awarded until the appeal is resolved. Appeals must be submitted in the form of a PDF file containing a written document, signed by an individual who is authorized to contractually bind the applicant, specifying the grounds of the appeal, and citing the law, rule, process or procedure used as the basis of the appeal. Appellants must provide facts and evidence to support their claim. All appeals will be heard and resolved by the Executive Officer of the California Victim Compensation Board.

Appeals must be emailed to Grants@Victims.ca.gov with a carbon copy (cc) to Scott.Harris@Victims.ca.gov. Applicants will receive an email confirming receipt of their appeal. If confirmation is not received within one (1) business day of email submission, call Scott Harris at (916) 491-3682. If you do not receive confirmation and CalVCB does not receive your appeal, it will not be considered.